Northeast Region

Administrative Assistant

Position Summary:  

The Executive Assistant provides direct administrative and project support to a highly successful and growing organization. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to work on a wide range of tasks and initiatives. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This will be a highly impactful position and the candidate must also understand and create a variety of business reports utilizing several different software applications to help drive results.

Responsibilities:

  • Coordinate multiple projects with competing priorities to accelerate growth of the organization
  • Prepare memos, reports, spreadsheets and presentations, which may require the gathering of data from various internal and/or external sources
  • Review and prioritize incoming communication (mail, email, requests, etc.)
  • Contacts company personnel at all levels to gather information and prepare reports as required
  • Create and maintain databases to store business information as necessary
  • Conduct external research as required
  • Collaborate with multiple department heads, on strategic goals and objectives
  • Handle sensitive and confidential information with tact, diplomacy, discretion and judgment
  • Complete specific assignments that may require attendance at and documentation of meetings
  • Demonstrate excellent verbal, written, and interpersonal skills 

Qualifications:

  • College degree preferred and Minimum of 5 years of similar professional experience with senior-level management support
  • Must be proficient with Microsoft Office software (Word, Excel, Outlook, Access, PowerPoint, Publisher, and other graphic programs)
  • Advanced knowledge working with Excel spreadsheets required

Necessary Attributes:

  • Dedicated and hard working
  • Strong organizational and time management skills
  • Professional and pleasant demeanor
  • Attention to detail and follow-through a must
  • Ability to understand and handle sensitive and confidential matters
  • Ability to work independently on multiple tasks 

Please see HR for information on physical demands and work environment of this job. 

The Middlesex Corporation is an “Equal Opportunity Employer—Minorities, Females, Veterans and Disabled Persons”


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