Northeast Region

Contract Administrator

Signing bonus up to $750.00

Position Summary:  

The Contract Administrator is responsible for preparing, reviewing, and administering job records, generating budgets, preparing progress payment requisitions and all associated functions necessary to establish accurate accounting for construction jobs. 


  • Prepare normal monthly or bi-weekly progress requisitions for accounts receivable billing and subcontractor payment quantity splits and entering all requisitions onto the accounting system
  • Compare work quantities to date and retainage with the owners for accuracy
  • Input change orders and back charges onto the payment requisition
  • Review and log all payments for vendors and subcontractors
  • Creation and maintenance of budgets
  • Set up/reconcile customers and jobs in the system
  • File job owner requisition sheets from the various authorities
  • Maintain subcontractor files and payment requisitions
  • Prepare a monthly backlog report for the bonding company
  • Prepare partial, final lien releases, and all required notices related to jobs and subcontractors
  • Knowledge and experience of EEO requirements for the State of Massachusetts and Connecticut
  • Prepare daily cash journals for job related receivables and payables
  • Knowledge of contract closeout processes with Mass DOT and CTDOT
  • Secure all necessary approvals and ensure that standard company procedures are followed


  • Bachelor’s degree in accounting or equivalent
  • Three plus years of related finance or construction experience
  • Strong computer skills including MS Office/ Excel
  • HCSS/Viewpoint software experience is preferable

Necessary Attributes:

  • Must possess the ability to adapt to different personalities and management styles
  • Team player with strong interpersonal skills
  • Ability to manage a team in an efficient and effective manner
  • Self-starter with excellent verbal and written communication skills
  • Reliance on experience and judgment to plan and accomplish goals
  • Dedicated and hard working
  • Possess strong leadership qualities
  • Above average organizational skills 

The Middlesex Corporation is an “Equal Opportunity Employer—Minorities, Females, Veterans and Disabled Persons”

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