Southeast Region

Contract Administrator

Position Summary

The Contract Administrator is responsible for preparing, reviewing, and administering job records, generating budgets, preparing progress payment requisitions and all associated functions necessary to establish accurate accounting for construction jobs.

Responsibilities: 

  • Prepare normal monthly or bi-weekly progress requisitions for accounts receivable billing and subcontractor payment quantity splits and entering all requisitions onto the accounting system
  • Compare work quantities to date and retainage with the owner’s for accuracy
  • Input change orders and back charges onto the payment requisition
  • Review and log all payments for vendors and subcontractor
  • Creation and maintenance of budgets
  • Set up/reconcile customers and jobs in the system
  • File job owner requisition sheets from the various authorities
  • Maintain subcontractor files and payment requisitions
  • Prepare a monthly backlog report for the bonding company
  • Prepare partial, final lien releases, and all required notices related to jobs and subcontractors
  • Knowledge and experience of EEO requirements for the State of Florida
  • Prepare daily cash journals for job related receivables and payables
  • Knowledge of contract closeout processes with FDOT
  • Knowledge of FL Statue’s 713 & 255
  • Secure all necessary approvals and ensure that standard company procedures are followed

Qualifications:

  • Bachelor’s degree in accounting or equivalent
  • Three plus years of related finance or construction experience
  • Strong computer skills including MS Office/ Excel
  • HCSS/Viewpoint software experience is preferable 

Necessary Attributes:

  • Must possess the ability to adapt to different personalities and management styles
  • Team player and with strong interpersonal skills
  • Excellent verbal, organizational and written communication skills
  • Dedicated and hard working

The Middlesex Corporation is an “Equal Opportunity Employer—Minorities, Females, Veterans and Disabled Persons”


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